Fertility EHR · Embryology lab · Patient CRM · Billing
Your ceiling isn't demand. It's the clerical work between five systems — retyping, rebuilding calendars, chasing consents. Solux puts the chart, the lab, the funnel and the ledger on one database, so volume stops costing headcount.
Running a live fertility practice today. English and Spanish, day one.
The AI wrote this cycle. A nurse used to. Thirty-four days of protocol from one date, and the patient reads the identical schedule in her portal. That is one coordinator hour back, per cycle, before anything else changes.
Where the ceiling comes from
Every handoff between systems is a human retyping something while already behind. Add volume and you don't add cycles, you add handoffs — which is why the next twenty cycles a month always seem to need another coordinator.
Your CRM knows she inquired. Your EHR knows she exists. Neither knows she went quiet nine days ago and is about to book somewhere else.
The clinical record says retrieval happened. The embryology record — the one that actually matters in five years — lives in a spreadsheet on someone's desktop.
The cycle calendar is built by hand, then retyped into an email. Two versions of the truth, and the patient is holding one of them.
Month end becomes a reconciliation between systems that were never meant to agree, run by the person you can least afford to lose.
What a clinic buys today
What Solux is: one database
There are no integration fees between the parts, because there are no parts. Nothing syncs overnight. Nothing disagrees at month end.
What the clerical work costs
Nobody is short of demand. What runs out is coordinator hours — and most of those hours are not clinical. They go into the same facts, entered again, in a second system.
Of a nurse's shift spent on documentation
That is the industry baseline, not a Solux figure. Nurses spend about 40% of a shift on documentation tasks, and in a 2025 national survey 92% said EHR systems had made their job worse. In a fertility clinic that work is concentrated in exactly the places Solux removes: rebuilding a cycle calendar by hand, retyping a lead into the chart, keying an embryology result into a spreadsheet, reconciling the ledger against the clinical record.
Sources: US Surgeon General advisory on health worker burnout, via AACN · Black Book Research national nurse survey, 2025. External industry figures, not Solux measurements.
The arithmetic
Three numbers you already know: cycles a month, the clerical hours each cycle costs you today, and what a cycle is worth. Everything on the right is derived, and the model behind it is printed underneath — no black box.
Your clinic today
On the headcount you have today
Model: one record removes 55% of the clerical hours a cycle costs today — the retyping, the hand-built calendar, the consent chase, the month-end reconciliation. Returned hours are then spent on cycles at your own clerical rate. It is a model, not a measurement, and on the call we run it against your real figures. If it doesn't clear, we'll tell you and you shouldn't buy it.
One system
A fertility clinic normally buys an EHR, a lab system, a CRM, a billing platform and a portal, then pays someone to make them talk. Solux is all five as one database.
Labs trended over time instead of PDFs in folders, follicle tracking with gestational age, protocols and medication schedules, encounter notes with sign-off and addenda.
Patient chart — trended labs, protocol, timeline.
Birth control, stim, monitoring, trigger, retrieval, transfer — protocol-aware, from one date. The hour a coordinator used to spend building it, per cycle, is gone.
The generated cycle track, live in the hero.
Expansion, ICM and TE grading, PGT results and time-lapse viability. Cryo inventory down to tank, canister, cane and straw. Double witnessing the system enforces — nobody witnesses their own work.
Per-embryo record and cryo drill-down.
An eight-stage pipeline, every stage change timestamped. Stale-lead detection — the report nobody has today. Financial clearance is a stage, not an afterthought.
Eight-stage funnel with stale-lead flags.
Packages, fee schedules, CPT and ICD, invoices, statements with dunning, AR aging. Self-pay and insurance billing in the same ledger, from day one.
AR aging and the billing ledger.
Every module, every field, on your own private instance.
Why the capacity is real
An assistant bolted onto any one of five systems is blind to the other four, so it can advise but it cannot take work off anyone. Solux's AI reads the live clinical database under the asking person's own permissions, is structurally prevented from returning a row they couldn't open themselves, and logs every question. That is a decision about the database, made on day one.
Try the part nobody else will show you
A demonstration on a synthetic instance. On the call you type the questions yourself, against a live clinic, and that part is not scripted.
Four places it's load-bearing
The full protocol, generated from one date and refused outright when a scheduling rule or provider availability would make it wrong. A nurse used to do this by hand, per patient.
Outside labs and referrals parsed on upload, mapped into the chart, and routed to a human the moment confidence drops. Never written silently.
Tank alarms, failed QC, expiring credentials, stock-outs, aged AR — one inbox, one owner, one resolution trail. Found by the system, not by someone remembering to look.
Every patient scored on clinical, lab, consent, financial and operational readiness. Sixty stimulating patients, four charts to open.
Where the claim gets tested
Volume is only safe if the lab scales with it. Most fertility EHRs stop at the chart, and the record someone will ask you about in five years is kept in Excel by the person you can least afford to lose. In Solux the lab record is the record — which is why the capacity claim survives an audit.
Tank, canister, cane, position. "Where is that straw" is one click, not an afternoon.
Every handling step carries a witness the system requires — not a policy on a wall. It holds at 60 cycles and at 120.
Cane 04 · straw positions
Straw 7 · record
What changes
Sixty cycles a month becomes a hundred and twenty on the coordinators already on payroll — and four systems that never talked stop showing up as four invoices.
Growth stops costing headcountSixty patients stimulating. He opens four charts, because the system told him which four.
Cohort view, not chart-by-chartEvery straw is findable to the physical slot, every handling step has a second name on it, and the real record stops living in a spreadsheet.
The lab record becomes the recordMoney is collected before the cycle starts, and the clinical record and the ledger are the same record. There is nothing to reconcile.
No month-end archaeologyWhat you're actually buying
Here is what a clinic normally buys, integrates and maintains separately. In Solux it is one system, one login, one record.
There are no integration fees between the parts, because there are no parts.
Why this won't hurt you
The real fear is never whether the software has the features. It's whether the vendor survives, whether the data survives, and whether the install takes the clinic down with it. Those are fair questions and they have concrete answers.
Solux is the productized form of a system already running a working fertility practice — real patients, real cycles, real embryology. Not a prototype and not a pilot deck. The features you'll see exist because a clinic needed them on a Tuesday.
Separate database, separate storage, separate domain. There is no query anyone can write that reaches your patients from another clinic, because there is no shared table to write it against.
Every record change writes a hash-chained entry. A verification routine walks the chain and returns either OK or the exact row where it broke. Most systems tell you what happened; this one can prove nobody edited the answer.
An automated probe counts how many rows from other clinics are visible to a signed-in user. Anything other than zero fails the build. A second probe blocks any view that could bypass row-level security.
A live screen tracks 40 configuration items across identity, scheduling, clinical, embryology, billing, CRM, payments, lab QC, inventory and integrations — each marked blocker, important or optional. All blockers green, you go live.
A technical due-diligence document with every critical and high finding remediated and verified. Ask for it on the first call and hand it to your own security people before you sign anything.
Time to value
Ours is weeks — because there is nothing left to build. Everything already exists and already runs. The only work is typing in your prices, your protocols, your consents and your staff, against a checklist you can watch.
| Traditional EHR install | Solux | |
|---|---|---|
| Instance stood up | Months of tenant provisioning, contracts and sequencing | Days — cloned and deployed from one versioned template |
| Configuration | A bespoke consulting engagement, priced by the hour | A 40-item checklist, screen by screen, run by us |
| Data migration | A custom ETL project | Staged import with a review step before anything lands in a chart |
| Staff added to absorb it | Coordinators hired to feed the new system alongside the old one | None. The clerical work leaves with the handoffs |
| AI capability | A roadmap item, or a chat widget over a knowledge base | Live on day one, because it was built into the data model |
| Integrations | Phase two, quoted separately, per interface | Already built. Switched on when your credentials arrive |
The go-live checklist — configuration items, blockers red / amber / green. Turns the implementation promise into an artifact the buyer can watch fill in.
assets/shots/go-live.pngThe offer
For fertility clinics scaling past 50 cycles a month. Your own isolated fertility EHR, CRM, embryology lab system and billing ledger — live in 60 days, on the headcount you have today.
If we miss the agreed go-live date for reasons on our side, the implementation is free.
A 12-month dedicated support commitment, written into the agreement rather than promised on a call.
Full export in an open format, on demand, no fee and no notice period. Your patient data is yours, and is never used to train a model.
Pricing is tailored to your clinic and shared on the call.
The arithmetic
One recovered cycle a month pays for the year. Everything after that is margin.
Price this against a cycle, not against software. At a typical IVF cycle price, a single cycle you would otherwise have lost — to a lead that went quiet, a calendar that slipped, a patient who wasn't financially cleared in time — covers the platform for months.
And that is the floor, not the case. The case is the headroom: the cycles your current team could run if the clerical hours came back. That page is here, and on the call we run it with your numbers. If the arithmetic doesn't clear on your own figures, we'll tell you and you shouldn't buy it.
Next step
Forty-five minutes. We ask about your cycles, your systems and your handoffs first, then show only the parts that answer what you told us — and at some point we hand you the keyboard and let you ask the AI anything about a live clinic. That part is not scripted.